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Privacy Statement for RealGame Services |
Your and your students' privacy is important to us
RealGame Business Training (RealGame) is committed to protecting the privacy of users of its services. We comply with data protection legislation and good data protection practices defined by EU legislation, and our servers are located in EU. RealGame needs to process personal data (email addresses, names) in order to produce services for the users. This privacy statement describes the practices concerning the collection and processing of personal data at RealGame.
What information do we process?
We process information that is necessary to the purposes specified in this privacy statement. We collect personal data during registration of users (Teachers/Operators, simulation Participants). Alternatively, the Teacher may enter Participant data in our system, or the Participants may self-register to the system. In all cases, the same data and privacy protection principles apply. Note, that RealGame can be used without entering data that would identify the Participants. The decision whether to enter data that would identify the Participants (mainly email addresses) is made by the Teacher. The system can be used without entering Participants' email addresses, but then delivering Participants' login names and passwords needs to be done manually by the Teacher.
The information you as a Teacher/Operator provide to RealGame includes Teacher name, employer organization, email address, and telephone number.
The information the Teacher may enter about the Participants or the Participants themselves may enter in the self-registration process include Participant email address, name, and organization (university or employer).
Information derived from the use of services include simulation sessions created by the Teacher and simulation session in which the Participants took part. Also the IP address information from the Teachers' or Participants' simulation system logins and session time and duration is saved to the RealGame system.
What is the purpose of us processing personal data?
We process your personal data in order to provide the simulation services to you. Teacher personal data is processed for user identification in the system login process. Teacher personal data is required in the identification to provide the Teacher the following simulation services: creating simulation sessions, entering Participants to simulation sessions, and running simulation sessions. Teacher data can also be used to send customer information and newsletters to Teachers in email. In the newsletters we inform about new features of the simulation and how to operate these features. You may unsubscribe from the RealGame newsletters at will, by sending an email to us. Teacher personal data can also be used in surveys on RealGame simulation services, in order to get Teacher feedback on present services and possible service development ideas. Personal data may be used for ensuring the security of RealGame and its users, preventing the misuse of services and protecting RealGame property. Finally, personal data may used for technical development of RealGame services and ensuring service functionality.
Participant data is entered to the system by the decision of the Teacher. If Participant data is entered, the data may be used to deliver simulation company user names and passwords to the Participants. This is the only use for the Participant data entered in the RealGame system.
What is the legal basis for processing personal data?
RealGame will only process personal data when the data is needed in providing RealGame simulation services to the Teacher and the Participants. The nature of this use is informed to our license customers in the license agreement document. For other than our license customers, the nature of the use of personal data is informed either orally or by email, by providing a link to this web page (http://info.realgame.cloud/PrivacyStatement.htm).
Will the data be shared with any third parties?
RealGame user data will not be shared with anyone else than personnel administrating the RealGame system. The only exceptions to this principle are stated below.
With an unanimous permission from both the Teacher and the Participants the user data may be used in scientific research purposes. Still, also in this case the research results will be disclosed in a format from which individual persons can no longer be identified.
We disclose personal data to the authorities only to the extent required by mandatory legislation. Personal data may be disclosed to competent authorities upon demand in accordance with statutory requirements.
Who processes your personal data?
At RealGame, personal data is only processed by persons who are entitled to do so as part of their job. These persons are the ones responsible for administrating the RealGame system.
RealGame may use subcontractors for the technical maintenance of its services or for the administration of user information. RealGame's subcontractors process personal data only to the extent necessary for the purposes described in this privacy statement. Subcontactors may not use personal data for any purposes other than those specified by RealGame, as described in this privacy statement and any service-specific privacy statement. RealGame requires subcontractors to process personal data in a confidential manner and to ensure an adequate level of information security in order to protect personal data.
Is data processed outside the EU or the EEA?
We only provide services and process personal data using operators and services located within EU or EEA countries.
What do we do to protect your personal data?
We pay particular attention to data protection and information security in the design, implementation and maintenance of our services. We use appropriate physical, technical and administrative security measures to protect your personal data. Persons have been specifically appointed to take care of privacy protection and information security. We restrict access to systems and databases containing personal data to the appointed persons who have an essential work-related need and the right to process the personal data in question.
We implement data protection and information security requirements by using, among other things, preventive risk management measures, by taking privacy protection and information security into account in the design of our services, by training our personnel and by regularly reviewing the compliance of our services with regard to data protection legislation. The Teacher is able to personally review the Participant data stored in his/her simulation sessions. On request, the Teacher will be provided his/her personal information stored in the RealGame system.
Do we use cookies?
RealGame simulation applications use cookies only for saving the simulation session data (market, companies) during the simulation run. These cookies are not used for recording any personal information about the user. NO other kind of cookies, web beacons or other similar methods are used by the RealGame applications. RealGame simulation applications do NOT include any other components from parties outside RealGame, like social networking services.
How long do we store user data?
We store user data only for as long as is necessary for the purposes defined in this privacy statement. Participant data is deleted when the Teacher deletes a RealGame session created by him/herself. Teacher data is deleted upon request from the Teacher, or if the Teacher is no longer employed by the organization which has a license agreement with RealGame.
How do you exercise the rights granted to you by data protection legislation?
Users of a RealGame service have the right to access their own data. Individuals have the right to know if their data is being processed or not. If data is being processed, the individual is entitled to review their data.
The Teacher can at any time object to the processing of Teacher personal data, but at the same time the Teacher looses the possibility of creating and running RealGame simulation sessions. The Participants can at any time object to the processing of their personal data, but at the same time the Participants may loose access to their simulation company. To exercise your rights, please send us a request to info@realgame.fi
This privacy statement was created on December 17th 2020.
Who is the data controller and how can I contact them?
The controller of your personal data in RealGame is Timo Lainema, RealGame Business Training/Magisys Oy, Vilkastuksenkatu 10, 20320 Turku, Finland.
In matters concerning data protection, you can send email to info@realgame.fi